Sql server backup status report

In this article you can find a small script which you can use as a small cheat to have access to a on-the go backup report of your databases. If you can connect to your database, you can run this query and find out when was the last time your databases were backed up. But what do you do when you do not have remote access to your databases, but still like to have a quick review of your last successful backups? We have created a small script which you can take and run at any time to have access to a small, cheat-like report of your most recent backups for all of your databases on a installation of SQL Server.

In order to run this script, you will need access to an interface where you will query your database, like SSMS or any other third-party tool or even through the command line sqlcmd and of course a connection, either local or remote, to your SQL Server instance.

Running this query in SSMS or in a command line environment will return a result in a format similar to the one below. But what happens when you do not have access to your servers, for different reasons like not having access to your VPN, but you still want to review the status of your last backups? For any situation where you want to review your backup history or the backup schedule you can use SqlBak.

Logging into SqlBak you have direct access to your dashboard, where you get a quick look over the status of your database servers. Selecting one of your servers you will have access to a backup report which gives you a more in-depth look over the backup history of your databases.

You can see what type of backups were made for the databases on that server, what was the size of the backup, if it was successful or failed. Even through this backup report you have access to downloading the backup file or doing a quick restore of the database in case of a disaster situation. Script is very useful. One question. Why are you using inner join? Without inner join also I was able to get same results. Is inner join required for any other purpose?

Your email address will not be published. If you can connect to your database, you can run this query and find out when was the last time your databases were backed up and when were the last times a FULL, Differential or Transaction Log backup was taken.

Leave a Reply Cancel reply Your email address will not be published.My developers often ask me to create a database backup before any critical deployment or to restore a database to one of the test environments.

They often ping me during the process to know the progress and when it will be completed. Normally we take a backup or restore a database either through the SSMS or through a script.

We might also schedule it using a SQL Agent job. Now let's see how to monitor progress in all the three cases. If the database exists, RESTORE permissions default to members of the sysadmin and dbcreator fixed server roles and the owner dbo of the database.

You can backup or restore a database using the GUI and see the stats for the process as follows. A screen similar to the below images will open depending if you are doing a backup or restore. You can monitor the progress on the lower left side of the GUI as shown in the below images.

This will give you an idea of the status of the backup or restore. If the backup or restore is running from a SQL Agent job or maybe someone kicked off the process from another machine, you can use DMV - sys. You can run this script, which will give you output simliar to to the screenshot below. Here we can see the percent complete and estimated completion time.

SSRS report for SQL Server Database Backup Status

This script will work for any backup or restore that is currently running regardless of what method was used to run the backup or restore. I would like to touch base upon one more aspect of SQL Server which you will encounter while restoring databases.

Sometimes for databases that are very large, TB size databases, it may even take 5 hours for the recovery to complete. To understand this situation we need to understand the different phases that a restore goes through.

The three phases are Data Copy phase, Redo phase and Undo phase. In the Redo phase, all the committed transactions present in the transaction log when the database was being backed up are rolled forward. In the Undo phase, all the uncommitted transactions in the transaction log while the database was being backed up are rolled back.

So, depending upon the activity in the database at the time it was getting backed up will decide the overall total recovery time.Hey, Scripting Guy! I will be making a presentation about Windows PowerShell and I wanted to support the rally. Boy, did he come through!

He rounded up four guest bloggers, and I rounded out the week with a newcomer to our ever growing circle of scripters. First up is Nicholas Cain.

He has a great deal of experience working in large enterprises with databases ranging in size from a few MB to multi-TB. A couple of years ago, I moved from New Jersey to Washington State, and I was fortunate enough to work at a location that was not based in one of the major metropolitan areas.

I recently changed jobs. One of the saddest parts of the change for me was not being able to look out the office window to get a clear view of the Cascade Mountains. A view like this does not cost anything—although I wish I had a dollar for every time I have been asked over the last 10 years when a database was last backed up. I would not be a rich man; however, my income would be supplemented nicely. Backups are vital for any business, and databases frequently keep the business running.

Imagine your database server goes down, and on that server is your customer list and all invoice information. Without a backup, you cannot recover the database and your business goes under. You need to know that your databases are being backed up. You also need to be able to quickly check and confirm that every database on every server is being backed up.

For a single server, this is relatively simple. You can have multiple instances on a physical server—one can be a default instance, and the others have to be named. So much information about SQL instances, databases, tables, procedures, etc. You are going to want to do this on a machine with the SQL snap-ins installed.

The quickest and easiest way to get the snap-ins if you do not already have them is down download a copy of SQL Server Management Studio from Microsoft.

If you are running this on a machine with SQL or later installed, you should be good to go. Now let us quickly grab a list of databases on the SQL instance and show their last backup date. The following command accomplishes this task.

System databases are hidden and we cannot examine their properties without using the Force parameter. So let us try that again with that parameter included:. So we have the basics. This is a great start; however, we are actually only getting the last time a full backup of the database was performed.

If a differential backup had been taken, we would not have known. Even worse, there is a problem with the results. Run the script and note the retrieved results.What options are available? What is the most important data? One way we can use SSRS is to generate a dynamic backup status report that provides us with details on items such as: last backup date and time, backup method, backup location, last log backup, and log backup location.

This tip is in a similar theme as Koen Verbeeck's tip on Administrative Intelligence, Custom SSMS report to show SQL Server tables per filegroupwhich describes generating a report which list out all the tables in various file groups. First we need to start with setting up the dataset to get the backup data.

Fortunately, several tables exist in the msdb database that give us just about all of the data we need. These tables include:. Once these sample databases are downloaded and installed, we subsequently initiate several backups to simulate a real backup situation.

sql server backup status report

In order to create the backup status report, we first must create a query set from some of the above mentioned tables. Some of the caveats and assumptions for the report are as follows:. Of course this report is just one version of many that could be created. Feel free to use it as a basis for additions and modifications which suit your particular organization's needs.

So let us get to the below query. The first CTE gets a list of all the databases backups that have been executed, along with some related details. The next CTE returns information about differential backups note, I did not use differential database information in the report to save space, but you could easily add it. Finally, the last two CTEs in the below code retrieve information about the latest transaction log backup that has been run. The query returns one line per database and includes even those databases where no backup has been taken.

Let me go over what is present on the above report file. The report header on the left side lists the server name and date while the right side shows the report name. The report footer lists the page numbers and run time. Inside the main part of the report, we list the server name, database name, recovery model, type of backup full or transaction logthe last back date, the days since the last backup from the run timethe backup size, the compressed backup size, the compression rate, and finally the time it took, in minutes, for the backup to complete.

These highlights are noted in the Column headers for easy notification. Of course you can adjust accordingly. Additionally, we define two parameters. The first parameter is a free form field where you will enter the server name for which you would like the backup status report.

This parameter could easily be modified, for instance, to retrieve a list of server names from a table that contains a list of all your servers.

SQL Server Backup & Restore by Satya Ramesh

For this tip, I was trying to make the report somewhat flexible and easy to run. You may be wondering how we make the Data Source dynamically adjust to the server to connect to.In the previous articles, we discussed several ways of taking backup and testing the restore process to ensure the integrity of the backup file.

sql server backup status report

This kind of reporting will be designed to eliminate any unnecessary risk that may arise with the safety and security of information. In general, administrators are very much concerned with getting the report daily and also any alerts as per the defined SLAs. The other area, we will cover, is the online backup; it is increasingly becoming the default choice for many small businesses databases.

A database backup report is an important document which reveals the specific piece of information about the status of the data. In general, the generation reports have become a standard practice for any business who values their data.

A backup report, should be produced, after each backup job has run. The report provides detailed information including what was backed up, what can be restored and information about the backup media. Some of the information provided is specific to each backup type. The following are the three important parameters that need to be reviewed at regular intervals of time are:. This is the most important metric to be measured and in most cases, it requires immediate attention and action.

SQL Server Database Backup and Restore reports

For test or dev environments, this could wait for being taking an action based on the SLA. The other report generally circulated every day is the disk space utilization report.

Proactive monitoring of storage would prevent most of the backup failures and it helps to forecast the data growth. In turn this may reduce many unforeseen disk space related issues. Backup performance is the important metric to measure the overall health of the system. It gives a heads-up for many hidden issues such as hardware resource problem, device driver issues, network throughput problem, software problem etc The importance of backup reports needs to measured in all the aforementioned parameters.

These are some of the metrics one has to consider for database backup reports. In fact, backup tools provide some forms of a daily backup reports. I will discuss the full backup part of the script.

sql server backup status report

The same would be applicable to other backup types as well. The first part is all about aggregation and transformation to get all the rows from the msdb.This site uses cookies for analytics, personalized content and ads. By continuing to browse this site, you agree to this use. Learn more. Office Office Exchange Server. Not an IT pro? We are retiring the TechNet Gallery. Make sure to back up your code. Script Center.

sql server backup status report

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SQL Server Database Backup Status Report

The Second part is sending an email output. This requires. Downloaded 1, times. Favorites Add to favorites. Category Databases. Sub category SQL Server. License TechNet terms of use.One of the most important DBA roles is to perform daily health check and make sure to have a valid database backup available in case of database corruption or for any other reasons.

I have seen many backup status scripts on the SQL forum but most of them are missing essential columns or there are too many unwanted columns in the output.

Using the below scripts, DBA should able to assess the backup status against hundreds and thousands of databases, and even it helps in troubleshooting the backup issues as part of the daily health check.

There is no system procedure that tells you whether a database backup is successful or failed from a specific period. You take any environment surely every database must be backed up either with full or differential in the last 24 hours of time and whatever backup strategy you are using, it may be a weekly full and daily differential, or a monthly full and daily differential or a daily full, the listed 3 scripts could be used depending on your situation and requirement.

The first query will be useful in-case you want to verify the last successful backup time and its status in the last 24 hours of time by default parameter check is set to 24if needed you can change its value. The second script is mainly to validate the tlog backup status and the third and last script is a combination of both script 1 and script 2. If the backups either Full or Differential have to happen for every 24 hours on each SQL instance, then the below query helps you in identifying whether a database is successfully backed up or not.

In some of the production environment, we may pass over to configure the transactional log backup even when the database recovery model is Full. This query helps you in identifying the database recovery model, last successful tlog backup datetime, log file size, status such as " Success ", " Failed!! By default, I set parameter " check " to 12 hour. If transactional log backup executed successfully in the last 12 hours, then status will be shown as " Success " else it will display as " Failed ".

As per your requirement, you can set the period in hours using check and checkTLog variables. For instance, if you are interested to know the tlog backups failing in the last one hour, you can set checkTLog to 1. You can execute the above queries using SQLCMD as a batch file, to run it on multiple servers to save the query output to a csv or text file and thereby automating with the help of Windows scheduler task, and also you can run it manually from the Central Management Server CMS to get the query results from multiple registered instances.

As differential backup cannot be taken for master database, so weekly full backup is considered as success in the report.

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